How to manage more rental properties (in less time) in three simple steps

Real estate is a competitive industry, which is why, as a property manager, it’s important to have as many properties in your portfolio as possible. But sometimes there just isn’t enough time in the day to look after your current properties while attracting new clients.  

This can create a sense of pressure as you work hard to provide excellent service to your existing clients while still facing the very real need to expand your portfolio. Prioritising all the work that needs to be done in one day can often mean property managers end up working long, hard hours and take longer than you’d like to get back to people.  

It’s common to hear property managers say they wish they had an assistant to help take the pressure off. However, for the most part, property managers have to just keep doing their best to meet the competing priorities of their various stakeholders.  

A virtual assistant for property managers 

While a real-life assistant may not be on the cards for property managers, you could potentially task a virtual assistant to help get the job done. By leveraging technology and new digital solutions, such as Digital Rent Roll, you’ll find you have more time in the day to accomplish other tasks or add more properties to your portfolio.  

Here are three ways a virtual assistant like Digital Rent Roll can help you manage more properties in less time:  

1. One platform for easy visibility of properties in your portfolio  

Having to search multiple platforms to get a progress update on your properties is time better spent on other tasks. When this information is kept separately in information siloes, it can also cause double-handling and errors, leading to poor customer satisfaction.  

Digital Rent Roll integrates closely with other industry CRM systems like PropertyMe. This integration brings all the important information into one place, so your properties can be displayed in one dashboard, providing you with quick and easy updates. This saves time and lets you get on with more important tasks sooner. 

2. Automated follow-up processes

With so many properties to manage, sometimes following up on certain elements, like quotes, leases, signed contracts, availability, and confirmation of completed assessments, can slip through the cracks. Following up on activities can be a long process at times, particularly if dates don’t correspond or it can be difficult to get a response.  

Digital Rent Roll automatically follows up landlords, tenants, tradespeople and insurance companies. This means you don’t have to manually set reminders for yourself, make calls or send emails (that may not be answered). Instead, the software does all the chasing and lets you know when there’s a response. Meanwhile, you can turn your attention to other business critical tasks.  

3. Digitalised workflows to streamline communication  

Relying on hardcopies of documents is a dangerous game because they can easily be lost, damaged, or destroyed, leaving you with no record of what’s been discussed, actioned, or completed. Digital Rent Roll is designed to streamline workflows by digitalising and automating processes such as document capture. This means that every Word document, template, and agreement can be automatically captured and saved. Importantly, you can find these documents when you need them without having to trawl through filing cabinets, folders, or piles of paper on your desk. This makes you more efficient and means you can usually answer queries on the spot rather than having to get back to people with the information later. 

If you’re not working with a virtual assistant like Digital Rent Roll, your job is probably much more difficult than it needs to be. With a digital tool to help streamline and speed up your daily tasks, you can be more productive and responsive, delivering a far superior service to all your stakeholders and making room to manage more properties in less time.  

To find out more about how a digital solution can help you manage your time more efficiently and increase your property portfolio, contact Digital Rent Roll today.